Records Management Training Held in Antigua

Antigua and Barbuda, a twin island state known for its 365 beaches and pink-coloured sand, among other things, was recently visited by Mrs Sharon Alexander-Gooding (acting University Archivist) and Dr Stanley H. Griffin (Asst. Archivist/Officer-in-Charge at Mona) to conduct a week of training on Records Management.

This training course was arranged and hosted by the Government of Antigua and Barbuda’s Training Division with participants from across the Public Service. The aim of the workshop was to ensure participants learn about the international standards and best practices in managing the active, semi-active and archival records.  Held in St John’s, the state capital, at the Division’s Training Room, some 43 participants covered the fundamentals of records management theory, the influential factors and traditions  in Caribbean record-keeping, active and inactive records management, managing records centres and elements of archives management as well as care and handling of records.

On the final day of the week, the Chief Training Officer, Mrs Miguelle Christopher, noted that the purpose of this week of training was to renew the professionalism of staff involved in processing records or ministry registry offices.  Participants were expected to return to their offices and implement the best practices taught. Mr Joseph Prosper, Director of the National Archives, encouraged participants to fulfil their roles in order to safeguard the documentary heritage of the nation and assist the National Archives in fulfilling its legislated role.

In addition to training staff members, Mrs Alexander-Gooding and Dr Griffin led a morning Records Management Awareness Session at the Cabinet Office with executive members of the Public Service, which included the Cabinet Secretary,  Permanent Secretaries and senior officers of the security forces and government agencies. The aim for this session was to inform the leaders represented about the training course, and to encourage them to support their direct reports in implementing new procedures and practices that were taught.

Outreach and training are key activities for members of staff in The UWI’s Archives and Records Management Programme. It is not uncommon for our Records Managers and Archivists to provide consultancies to organisations, and conduct staff training and community workshops.  This is in addition to the six (6) week summer Certificate Course in Records and Information Management at Cave Hill Campus, Barbados and Mona Campus, Jamaica.  Members also teach in the BA (Information Studies) and MA (Archives and Records Management) Programmes in the Department of Library and Information Studies (DLIS).

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Blog post by Stanley H. Griffin, PhD



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